Bylaws

DRAFT

HIGH SCHOOL LIBRARY MEDIA ASSOCIATION //ORGANIZATIONAL STRUCTURE AND PROCEDURE// ARTICLE I  Name: The name of this organization shall be called __High School Library Media Association.__ ARTICLE II  Purpose: This organization shall promote and stimulate professional growth through an exchange of information and ideas and encourage cooperation and understanding among its members. ARTICLE III Membership: Section 1. Any person interested in library media may become a member upon payment of dues. Section 2. The Executive Board shall determine the dues of this organization. Dues for the current year are payable by December 31st. **__Those whose dues are not paid by the 31st of December may be dropped from the roll of membership of this Association.__** **__ ARTICLE V __** Officer and their election: Section 1. The officers of this organization shall be a President, a Vice- president (who shall be president-elect), **__a Recording/Reservation Secretary, a Membership Secretary, a Newsletter Secretary, a Web/Online Secretary__**, a Treasurer. These officers shall be nominated and approved at the last meeting of **__each school year__** and hold office for **__one year or until their successor is elected.__** Any officer except the President and **__Vice-President__** is eligible for another consecutive term. Section 2. These officers and the **__immediate past__** President shall constitute the executive board. Section 3. A nominating committee consisting of **__three (3)__** members; **__the President at the third meeting of each school year shall appoint one officer and two (2) members-at-large.__** Nominations from the floor shall be accepted at this meeting. The nominating committee shall submit a list of nominees for **__election__** at the last meeting of **__each school year.__** **__A__** majority of the members **__in good standing__** present is **__required to elect the officers.__** Section 4. Officers shall assume their duties at the close of the meeting at which they are **__elected.__** Section 5. **__If any office other than the President shall be come vacant, that vacancy__** shall be filled **__by appointment__** by the President with the consent of the executive board **__for the remainder of the term__**. **__ ARTICLE VI __** Duties of Officers: Section 1. The President shall preside at meetings of the organization and the executive board; shall serve ex-officio on its committees, shall coordinate the work of the officers and committees **__and assist the Vice-president in planning and securing the meeting dates and programs for the year.__** Section 2. The Vice-president, **__shall assist the President and the Recording/Reservation Secretary in planning and securing the meeting dates and programs for the year; assist in preparing and submitting information for circulation (e.g. newsletter, WIKI, flyers etc.),__** make hospitality arrangements **__and notify the Recording/Reservation secretary of any meeting requirements or__** needs for the meetings, **__and assume all duties of the President in the absence of that officer.__** Section 3. The Recording Secretary shall maintain a record of the **__general and Executive Board meetings;__ __keep a record of yearly officers and meeting dates;__** shall accept all meeting reservations **__and notify the Executive Board as to response count.__ __Keep CPDU information and registrations__** and assist with other needed arrangements for the meetings. **__Shall serve in the absence of the Membership Secretary at meetings to check in reservations and distribute name tags.__** Section 4. The Treasurer shall receive all dues and other moneys of the organization; make all disbursements of the organization; keep an accurate record of receipts and expenditures, submit the non-profit registration yearly to the State of Illinois, and present an annual financial report to the Executive Board. Section 5. The Membership Secretary shall maintain an accurate roster of members and provide it to the Executive Board as required, **__e-mail members regarding meetings,__** **__maintain an accurate roster of the local regional library systems and local universities (with library programs) contacts, prepare and send out fliers or brochures to recruit new and continuing members.__** **__Check in reservations at the meetings along with the distributes name tags.__** **__ ARTICLE VII __** Meetings: Section 1. There shall be at least four (4) meetings per year of which one shall be a visit to a high school library if circumstances permit; the remaining meetings shall be scheduled at the discretion of the Executive Board. Section 2. The last meeting of **__each school year__** shall include the election of officers. Section 3. The Executive Board shall meet with the new officers for the transfer of business immediately following the conclusion of the meeting at which the new officers are **__elected.__** **__ ARTICLE VIII __** **__ ARTICLE IX __** Parliamentary Authority: The articles contained herein are based on suggested organizational structures as found in //Robert's Rules of Order,// revised by Henry M. Robert, and may be referred to for all matters not covered by this document. Methods for Amending Organizational Structure and Procedure: The Organizational Structure and Procedure can be amended at any regular meeting of the organization by two-thirds (2/3) vote of those members present and voting, provided that the amendment has been published and distributed in writing no less than thirty (30) days before the meeting. APPROVED: Executive Board March 1983 REVISED: December 1994 May 2000
 * __ Dues: __**
 * __ ARTICLE IV __**
 * __ Voting Rights: __**
 * __ Section 1. __**** __Any member in good standing at the time of voting shall be eligible to vote in the association election.__ **
 * __ Section 2. __**** __A member in good standing is considered a paid up member at the time of voting.__ **
 * __ Section 6. __** **__Newsletter Secretary shall prepare, produce and mail / notify members of meetings via a newsletter,__** **__mail newsletter to local regional library systems and local universities (with library programs), and shall handle any other correspondences as may be directed by the President.__**
 * __ Section 7. __** **__Web/Online Secretary shall maintain the organization's current online collaborative site.__** **__Keeps the information regarding meetings, officers, bylaws and dues current.__**
 * __ Committees: __**
 * __ Section 1. __**** __The President shall appoint committees as the Association or Executive board deem necessary to carry on the work of the organization.__ **
 * __ ARTICLE X __**
 * __ Pending, 2010 __**
 * ALL CHANGES OR ADDITIONS ARE IN BOLD AND UNDERLINE **